2. Make sure your research environment is/can be approved in each country

In order to gain access data from the Nordic National Statistical Institution’s (NSI’s) a researcher must be affiliated with an institution which is accredited as a research entity in the country of the data.

There are different criteria in the Nordic countries for establishing what kind of research and what kind of research environments can be granted access. In Nordic projects access can be granted to research environments and researchers approved by all the NSI’s from which data are applied from as well as the country where the researcher/research environment is situated. If a research environment or researcher is not already approved in a country, the researchers should find out if an approval must be granted by the NSI in the relevant country.

DENMARK

In order to obtain access to microdata at Research Services at Statistics Denmark, each research or analysis unit must first obtain authorization. Only permanent research and analysis organizations with a responsible manager and several researchers or analysts can obtain authorization. Organizations consisting of only one person cannot be authorized.

When assessing each application, Statistics Denmark evaluates the organization giving special consideration to its expertise in and routine with handling register data and its knowledge of the data security rules when accessing microdata at Statistics Denmark.

The application must as a minimum include the following:

  1. A brief description of the research or analysis organization, including the number of researchers or analysts who are employed at the unit, possibly as a link to a website
  2. The number of researchers or analysts at the unit who have experience in handling register data – e.g. obtained by working for other authorized units using the research servers of Statistics Denmark – and the number of persons with knowledge of our data confidentiality rules
  3. Name, address, e-mail, and title of the person who will be responsible for the research agreement

The application must be sent to Jørn Korsbø Petersen, Research Services (e-mail: jkp@dst.dk, telephone: 39 17 32 33). Applications can be sent by e-mail. Any questions about the application may also be directed to Jørn Korsbø Petersen.

FINLAND

The organisation, that wishes to provide its’ researchers with remote access to Statistics Finland’s remote access system, should provide Statistics Finland with a specification of the organisation’s data security and confidentiality practices. The specification should include information on the IP address range, from which access to the remote access system will be taken, e-mail address, data security solutions and workspaces (access control etc). When the chief of data security at Statistics Finland has approved the specifications Statistics Finland and the organisation sign a so called organisation agreement. In the organisation agreement the terms for the use of the remote access system as well as the person at the organisation responsible that the organisation follows these terms are stated. Each individual researcher is to sign a remote access agreement before he or she will receive access to the remote access system.

Statistics Finland does not differentiate between public or private organisations. Nor are there any specific criteria with regards to size or industry.

ICELAND

In order to apply for access to microdata for scientific research the researcher must be affiliated with an Icelandic research entity that is authorized according to the following criteria:

  1. One of the main projects or policies of the entity must be related to or focused on research.
  2. The entity must meet either criteria a or b:
    1. The established record or reputation of the entity must be characterized by high quality research which is available to the public and conducted for public good; the entity´s experience of carrying out research should be evaluated on the basis of available lists of publications and research projects it has been involved in.
    2. The entity is a governmental agency or department with a cogent need for analysis to make strategic administrative decisions.
  3. The entity must be a separate legal unit and focus on research or be a separate research unit within an organization; the entity should be independent and autonomous to put forth scientific conclusions and separated from the strategic aspects of the organization/company to which it belongs.
  4. The entity must meet the criteria of information technology and infrastructure to ensure data security in accordance with law no. 77/2000 on Personal data, and the regulations issued on the basis of the law, for example regulation no. 299/2001 on the Security of personal data.

To apply for authorization research entities fill out an application form which is available on Statistics Iceland website and send it to Research services. If the entity meets the criteria the Director General of Statistics Iceland and the head of the entity will sign a statement on that effect.  The authorized entity is then responsible for researchers, who are granted access to confidential data, complying with the rules specified in the contract between Statistics Iceland and the researcher. If the researcher who has access to confidential data breaks the contract the entity loses its authorization and therefore the right to apply for access to confidential data.

 

NORWAY

To apply, your PI must be on SN’s list of approved research institutions. If not on the list, the institution may apply for approval to personvernombudet@ssb.no. Make sure you get your approval BEFORE you apply for data.

 

SWEDEN

Register data is protected by strict confidentiality but can be made available for research. To apply for microdata for research purposes from SCB the client needs to have a well-defined research project. If the application contains sensitive data according to the Personal Data Act (PUL 13 §) an approval from the ethical review board is needed. Thereafter SCB conducts a case-to-case trial to approve the application or not.

http://www.scb.se/sv_/Vara-tjanster/Bestalla-mikrodata/Vilka-regler-galler/

http://www.scb.se/sv_/Vara-tjanster/Bestalla-mikrodata/Om-utlamnande-av-mikrodata-for-forskningsandamal/

  

GREENLAND