In order to gain access to data from the Nordic National Statistical Institutions (NSIs), a researcher must be affiliated with an institution which is accredited as a research entity in the country of the data.
There are different criteria in the Nordic countries for establishing what kind of research and what kind of research environments can be granted access. In Nordic projects, access can be granted to research environments and researchers approved by all the NSIs from which data are applied as well as the country where the researcher/research environment is situated. If a research environment or researcher is not already approved in a country, the researchers should find out if an approval must be granted by the NSI in the relevant country.
In order to obtain access to microdata at Research Services at Statistics Denmark, each research or analysis unit must first obtain authorisation. Only permanent research and analysis organisations with a responsible manager and several researchers or analysts can obtain authorisation. Organisations consisting of only one person cannot be authorised.
When assessing each application, Statistics Denmark evaluates the organisation giving special consideration to its expertise in and routine with handling register data and its knowledge of the data security rules when accessing microdata at Statistics Denmark.
The application must as a minimum include the following:
- A brief description of the research or analysis organisation, including the number of researchers or analysts who are employed at the unit, possibly as a link to a website
- The number of researchers or analysts at the unit who have experience in handling register data – e.g. obtained by working for other authorised units using the research servers of Statistics Denmark – and the number of persons with knowledge of our data confidentiality rules
- Name, address, e-mail, and title of the person who will be responsible for the research agreement
The application must be sent to Jørn Korsbø Petersen, Research Services (e-mail: email@example.com, telephone: 39 17 32 33). Applications can be sent by e-mail. Any questions about the application may also be directed to Jørn Korsbø Petersen.
The organisation that wishes to provide its researchers with remote access to Statistics Finland’s remote access system should provide Statistics Finland with a specification of the organisation’s data security and confidentiality practices. The specification should include information on the IP address range from which access to the remote access system will be taken, e-mail address, data security solutions and workspaces (access control etc.). When the chief of data security at Statistics Finland has approved the specifications, Statistics Finland and the organisation sign a so called organisation agreement. In the organisation agreement, the terms for the use of the remote access system, as well as the person at the organisation responsible that the organisation follows these terms, are stated. Each individual researcher is to sign a remote access agreement before he or she will receive access to the remote access system.
Statistics Finland does not differentiate between public or private organisations. Nor are there any specific criteria with regards to size or industry.
In order to apply for access to microdata for scientific research the researcher must be affiliated with an Icelandic research entity that is authorised according to the following criteria:
- One of the main projects or policies of the entity must be related to or focused on research.
- The entity must meet either criteria 1 or 2:
- The established record or reputation of the entity must be characterised by high quality research which is available to the public and conducted for public good; the entity’s experience of carrying out research should be evaluated on the basis of available lists of publications and research projects it has been involved in.
- The entity is a governmental agency or department with a cogent need for analysis to make strategic administrative decisions.
- The entity must be a separate legal unit and focus on research or be a separate research unit within an organisation; the entity should be independent and autonomous to put forth scientific conclusions and separated from the strategic aspects of the organisation/company to which it belongs.
- The entity must meet the criteria of information technology and infrastructure to ensure data security in accordance with law no. 77/2000 on Personal data, and the regulations issued on the basis of the law, for example regulation no. 299/2001 on the Security of personal data.
To apply for authorisation, research entities fill out an application form which is available on the Statistics Iceland website and send it to Research services. If the entity meets the criteria the Director General of Statistics Iceland and the head of the entity will sign a statement on that effect. The authorised entity is then responsible for researchers, who are granted access to confidential data, complying with the rules specified in the contract between Statistics Iceland and the researcher. If the researcher who has access to confidential data breaks the contract the entity loses its authorisation and therefore the right to apply for access to confidential data.
To apply, your PI must be on SN’s list of approved research institutions. If not on the list, the institution may apply for approval to firstname.lastname@example.org. Make sure you get your approval BEFORE you apply for data.
Register data is protected by strict confidentiality but can be made available for research. To apply for microdata for research purposes from SCB, the client needs to have a well-defined research project. If the application contains sensitive data according to the Personal Data Act (PUL 13 §), an approval from the ethical review board is needed. Then SCB conducts a case-to-case trial to either approve or reject the application.